Key Responsibilities / Accountability
- Hotel & Venue Sourcing Strategy
Identify, evaluate, and finalize properties (domestic and international) based on event briefs, budgets, and
experience objectives. Build a robust database of hotels, venues, and DMCs. - Vendor Negotiations & Commercial Closures
Negotiate commercial rates, value additions, cancellation terms, and payment schedules to optimize
margins for each program. - Client & Internal Event Support
Coordinate venue bookings and logistics for client-facing MICE events, internal offsites, annual meets,
and company-wide travel. - Contracting & Partner Relationship Management
Manage end-to-end contracting with hotels, logistics agencies, and visa partners. Maintain long-term
relationships to ensure priority service and preferential rates. - Cost Planning & Budget Compliance
Work closely with the finance team to estimate costs, track budgets, and ensure all bookings stay within
allocated limits while delivering premium experiences. - Market Intelligence & Benchmarking
Stay updated with hospitality trends, new properties, seasonal pricing, and industry updates to offer
clients fresh, differentiated options. - Documentation & Process Coordination
Ensure all hotel and travel documentation, GST compliance, and commercial approvals are in place
before execution.
Required Qualification & Experience:
- Graduate in Hospitality, Travel or Event Management, MBA preferred.
- 5–7 years of relevant experience in hotel/venue sourcing, event logistics, or MICE operations
- Strong network of domestic and international hotel chains, venue partners, and travel aggregators
- Prior experience handling sourcing for largescale corporate events and incentive programs
Required skills & Competencies:
- Deep understanding of hotel contracts, rooming blocks, banquet coordination, and value add-ons
- Strong communication and client coordination abilities
- High commercial acumen and cost sensitivity
- Organized, proactive, and process-driven
- Willingness to travel (domestic and international) based on project needs
- Strong team orientation and multitasking ability